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EPF Registration For Employers – EPF Employer Login, Registration
Employees Provident Fund (EPF) is a scheme under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. It is regulated under the purview of the Employees’ Provident Fund Organisation (EPFO) which is one of the world’s largest social security organizations in terms of clientele and the volume of financial transactions undertaken. Basically, EPF is like a benefit to an employee during the retirement provided by the organization.
Latest Update
The interest rate applicable to the EPF contributions is 8.5% for FY 2020-21.
Budget 2021 update: In case the employee’s PF contribution was deducted but not deposited by the employer, it will not be allowed as a deduction for the employer.
Applicability of EPF Registration for Employers
EPF registration is mandatory for all establishments-
The employer must obtain the registration within one month of attaining the strength, failing which penalties will be applicable. A registered establishment continues to be under the purview of the Act even if the employee strength falls below the required minimum.
Central Government may apply the provisions to any establishment employing less than 20 employees after giving not less than two months’ notice for compulsory registration. Where the employer and majority of employees have agreed that the provisions of this act should be made applicable to the establishment, they may themselves apply to the Central Provident Fund (PF) Commissioner.
The Central PF Commissioner may apply the provisions of this Act to that establishment after passing the notification in the Official Gazette from the date of such agreement or from any subsequent date specified in the agreement.
All the employees will be eligible for a PF from the commencement of their employment and the responsibility of deduction & payment of PF lies with the employer. The PF contribution of 12% should be divided equally between the employer and employee. The employer’s contribution is 12% of the basic salary. If the establishment has employed less than 20 employees, the PF deduction rate will be 10%.
EPF Registration Procedure Online
The employer must register the establishment online. With the convenience of online registration the employer can register the establishment by providing the following details:
Establishment details
eContacts
The employer must provide email id and mobile number of the authorised person.
Contact Person
Employers must provide details of the contact person like a manager. The details required are: Name, Date of Birth, Gender PAN, Designation date of joining and address details.
Identifiers
The identifiers are the license information that the employer needs to provide.
Employment details
The employment details required to be provided are the Employee strength, Gender, Type of activities, Wages above limit and Total wages.
Branch/Division
Branch details such as name/premise number, LIN (Labour Identification Number) and address.
Activities
The employer needs to enter the NIC Code (National Industrial Classification) and select the nature of business and the activities included from the drop down lists available.
Steps For EPF Registration for Employers
The employer needs to follow the below-mentioned steps:
Step 1: Visit the EPFO Website
Visit the website and click on the “Establishment Registration” button on the homepage.
Step 2: Register On USSP
The “Establishment Registration” button on the homepage of the EPFO website will open the USSP (Unified Shram Suvidha Portal) sign up page. The employer needs to click the “Sign Up” button.
On the next page, the employer has to provide the Name, Email, Mobile Number, and Verification Code and click the ‘Sign Up’ button to create the account.
Step 3: Fill Registration Form
After the creation of the account on the UUSP, the employer needs to login to the USSP and select the “Registration For EPFO-ESIC” button present on the left-hand side of the screen. Next, select the “Apply for New Registration” button on the right side of the screen.
Two options will appear, i.e. “Employees’ State Insurance Act, 1948” and “Employees’ Provident Fund and Miscellaneous Provision Act, 1952”. The employer will need to select the “Employees’ Provident Fund and Miscellaneous Provision Act, 1952” and click on the “Submit” button.
Upon clicking the “Submit” button the “Registration Form for EPFO” page will open and the employer needs to fill in the Establishment Details, eContacts, Contact Persons, Identifiers, Employment Details, Branch/Division and Activities.
Step 4: Attach DSC
After filling all the “Registration Form for EPFO” and attaching the relevant documents, the employer’s Digital Signature Certificate (DSC) is to be uploaded and attached to the form. Once, the DSC of the employer is uploaded, the employer will receive a successful completion of registration form message and an email from Unified Shram Suvidha Platform with a confirmation that the EPFO registration has been completed.
Documents Required For EPF Registration
The following documents need to be attached to the “Registration Form for EPFO” by the employer-
Frequently Asked Questions
Why should an employer register the establishment at the EPFO portal?
Post 01.042012, the employers are required to make remittances only after generating challans from the employer portal of EPFO. Hence it is mandated for the employer to register online. All new registrations must be made online as the offline registration process has been done away with.
What are the error messages that can be expected, and how can they be resolved?
When the employer is attempting to register the following error messages can show up:
How can the employer modify the details post registration?
The employer can modify the details on the portal when the need arises. The procedure is as detailed below:
Mobile Number – The employer must log in to the Employer Portal. Then click on the link “Edit primary mobile number” under “PROFILE”. The employer must enter the new mobile number, an SMS with a PIN on the new mobile number will be received by the employer. Enter the PIN and click “Change Primary Mobile”. Confirmation SMS will be received on the new mobile number, which is now the primary number.
Email id – The employer must log in to the Employer Portal. Under the “PROFILE” Menu, click on the link “Confirm primary email”. The employer needs to enter a new email id replacing the id that appears. Then click on the “Send Verification link”.
An email message will go to the registered email id. The employer must go to the email account and click the link in the message received. The verified email id will be recorded in the system, and in the future, all emails will be received on the new id.
If an employer or authorized signatory has multiple establishments, should he obtain registrations for all the establishments?
Yes, the registration procedure has to be completed for every establishment.
What if the employer forgets the User ID/ Password for login into the portal?
If the employer forgets the user ID or password, then the employer must click on the “Forgot Password” link in the login screen. The password can be reset using the establishment id, primary email id, and mobile number.
How to find your employer’s EPFO office,EPFO office Phone Numbers,Exemption status
We may need to find the address of our Regional EPFO office or whether EPF is exempted or unexempted. We might need EPFO details for informational purpose or if our KYC is not approved/verified or we need to submit the EPF withdrawal form offline we might need to visit the Regional EPF office. This article tells how to find whether EPF is exempted or unexempted, your regional EPFO office and also shares the contact number (not verified) of the Regional EPFO office.
EPFO office associated with your office
How to find You EPF Office
Click on Our Services->Employers
Click on Establishment Search
Employer Establishment Search
Find EPFO office Fill in establishment code
Details can be searched through part of establishment name and/or establishment code number(only 7 digits)
Enter Name of Establishment or 7 digit establishment code
Code number can be obtained from your PF number. Your PF number is of the following format.
EPFO Office Code/Establishment Code(Max. 7 Digits)/Extension(Max. 3 digits)/Account Number (Max 7 digit)
Ex: BG/BNG/1567124//0001789
In the above example, 1567124 is code number or the establishment code
EPF search Regional office giving establishment number
Find EPFO office Fill in establishment Name
In the image below we entered Infosys as the name of the establishment.
Enter Captcha (in the image below its TXY32). Captcha is to prove that human being is entering the details.
Click on Search
Search for Regional EPFO office by searching for an establishment
Get Employer Details with Regional EPFO office
You might end up with List of Establishments such as follows for establishment code. It is possible as the same number is given but they are in different states so under different EPFO offices such as KNSHG004847500 is in Shimgo, Karnataka, while WBCAL004847500 is in Kolkata, West Bengal
Many Companies with same establishment code
You will get List of Establishments. You can Search, download info as excel and check the establishment by selecting Previous/Next
List of companies with EPF or Establishment ID, Address, EPFO office name
Click View Details on the company
You will see Validity Status and Establishment Status
Validity Status with View Payment Details info which can be used to find when organization paid for Employees, the name of employees,
Employer Details as per EPFO Validity Status
Exemption Status whether it is exempted or not. if Exemption Status is unexempted then your EPF contributions are with Regional EPFO office. If the status is exempted then the EPFO is maintained by a private trust.
EPF exemption Status
Establishment Details which gives the name of Regional EPFO office and address.
EPFO office associated with your office
Payment Details of EPF
When you click on View Payment Details in Validity Status
Payment Details of Employer
When did your office make payment to EPFO and for how many employees
Details of Employer paying EPFO for how many employees
Click on No. of Employee and you will get details of the employees for which the employer paid PF for that month
Names of employees for which employer paid PF
Email,Phone number of EPFO offices
HELPLINE NUMBERS OF EPFO REGIONAL OFFICES
Once you know the Regional office visit EPF site, https://www.epfindia.gov.in, Click on Contact Us, marked in green in the image below
It will show a page with Head office and Regional Zonal offices, as shown below. Select the Zonal office corresponding to your EPFO.
EPF contact details of Zonal EPFO
If you click on Zonal office(in blue) then it will show which EPFO offices which come under that zone. For example, for Bengaluru, the Zonal offices are as shown in the image below.
EPFO offices in a Zone
EPF Regional EPFO office contact details EMAIL
Phone Numbers of Regional EPFO office
We found the following contact Number of EPFO offices from EPF website If you try these numbers do let us know whether they work or not?
Organization chart of EPFO
EPFO organization Chart
Video on How to find EPF office of your company or Establishment
This 10 minute video shows, how to find EPF office that is applicable to your company and you. 2. Check your PF contribution paid by the company 3. Check whether your company is exempted or unexempted from PF 4. Check TRRN number of PF challan of every month. 5. Find the establishment code of your PF
Related Articles:
Did the article help you to find your regional EPFO office? Contact details of EPFO office? Do let us know.
Employees’ Provident Fund Or EPF – The Complete Guide
Whenever you join a new workplace, PF or Provident Fund is a common topic that comes up during interviews. Your in-hand salary is calculated after deducting your PF amount. As confusing it sounds in the beginning, in reality it is quite simple to understand.
Our team did a small research about PF and curated a complete guide (easy and simple) for a better understanding of Provident Fund and how it works for all servicing employees. Check out this detailed guide and be ready to know all (or as much as you want) about PF!
What is the Provident Fund or Employees’ Provident Fund (EPF)?
The Employees’ Provident Fund (EPF), or PF is a scheme that helps employees in saving a big retirement corpus. The 3 acts that direct this scheme are:
The Employees’ Provident Fund Organization or EPFO helps in managing EPF. EPFO works under the control of the government – Ministry of Labour and Employment manage it.
What’s the EPF India monthly contribution?
The employee and the employer contribute monthly towards building a big retirement sum.
An amount equal to 12% of the employees monthly salary is contributed every month. Here, the salary includes the basic pay and the DA (Dearness Allowance). It is then transferred into the EPF account by both the employee and the employer.
The amount in the EPF account draws a certain rate of interest as decided by the EPFO. The interest earned on the EPF contribution is completely tax free as well. Thus, the employee can withdraw the whole sum, without worrying about paying any taxes.
Companies with at least 20 employees need to maintain EPF accounts. As stated above,the EPF contribution is generally around 12%. But in some cases, especially if the company has less than 20 employees then the contribution is 10%. It is also 10% if the company is incurring losses.
You can also add more than 12% to your monthly EPF contribution. It is then called, the Voluntary Provident Fund or VPF.
What’s VPF or Voluntary Provident Fund?
The concept of VPF or Voluntary Provident Fund is self explanatory. It is the amount of money you put into your VPF account over the mandatory 12%. Whatever the amount you put into your EPF account – it will be earning the same percentage of EPF interest rate.
You can put the full amount of your basic salary and DA and earn interest over 100% of it. Note that in this case, unlike the compulsory 12%, the employer is not required to put an equal amount into EPF India.
What’s the Eligibility Criteria for EPF India schemes?
Here’s the list of criterias you need to meet to have an account in EPF India:
What are the benefits of EPF contribution?
There are many benefits of making an EPF contribution. Here are the list of the top ones:
What’s EPF Interest Rate?
The EPF Interest Rate offered during 2019-20 was 8.65%, both for EPF and VPF. This interest amount is completely tax-free as stated above. A few examples of the Interest rate offered by EPF India over the past few years are:
How’s the EPF Interest Rate calculated for monthly EPF Contribution?
The EPF interest rate for the year 2019-20 is 8.65%. To do the calculation for every month, let’s divide the total percentage amount by 12. So, (8.65/12) equals 0.7208% of interest rate every month.
Now, let’s say the basic salary plus DA of Mr. Shyam is Rs. 25,000 for a month.
Basic Salary+DA = Rs. 25,000
EPF Employee contribution: at 12% of 25,000 = Rs.3,000
EPF Employer contribution at 12% of 25,000 = Rs. 3,000
Employer’s Contribution to EPS at 8.33% of basic salary+DA = Rs.1,250 (Ceiling amount)
Employer’s Contribution to EPF at (Rs.3,000 – Rs.1,250) = Rs. 1,750
Total EPF Contribution of Employee and Employer = Rs. 3,000+Rs.1,750 = Rs. 4,750
Now, the rate of interest earned is at 8.65% per annum or 0.7208% per month.
So, the monthly interest amount earned is at 0.7208% of Rs. 4,750 = Rs. 34.238.
A few point of remember about the EPF Interest rate:
If your EPF account is not used for a certain period of time, it becomes an inoperative EPF account. Learn more about it below.
What’s a Dormant or Inoperative EPF account?
If an EPF account does not receive any contribution for over 3 years, it turns to an inoperative EPF account. If the employee has not yet retired, the interest gets added in inoperative EPF accounts. But in case of retired employees, there is no added interest to inoperative EPF accounts.
EPF Registration
Employee: As an employee there’s not much you have to do in case of EPF registration. The process happens at the will of your employer. It is the organization that needs to take care of all the procedures.
Proprietorship enterprises: You need to submit the applicant’s name, PAN, ID proof, etc.
The other common documents required to apply for an EPF account are:
What’s the Process for EPF Registration?
Here are the steps required to register for an EPF India account:
What is the EPFO or Employees Provident Fund Organisation?
The Employees’ Provident Fund Organisation or EPFO got established in 1951. It came into being when the Employee Provident Fund ordinance got passed. EPFO later became a part of the modified Employees Provident Fund Act in 1952. Now, it is a part of the Employees Provident Funds and Miscellaneous Provisions Act, 1952.
EPFO is one of the world’s largest social security organisations. The people it serves and the financial transactions that take place under EPFO are huge. The Annual Report of 2016-17 states that it held over 19.34 crore accounts.
EPFO Login
Every EPF account holder can access his/her EPF account online on the EPFO portal. They can also perform functions like withdrawal, KYC update and checking EPF balance. They can use the Universal Account Number or UAN to login into the portal.
Universal Account Number (UAN)
UAN is a 12-digit number allotted to each member by EPFO. In case you change your job, the UAN still remains the same and only the member ID changes. After that, your new ID will get linked to the UAN. Your employer will provide you with your Universal Account number. In case he/she doesn’t, you can login to the UAN portal with your member ID and find the UAN.
EPF UAN Activation
EPF UAN Activation is a very important step. That’s because without actually getting the UAN activated, having your UAN is of not much use. For completing the EPF UAN Activation process you will need to know details like your UAN, Member ID, PAN, etc. The steps for EPF UAN activation are:
EPFO Employee login
For the EPFO employee login to begin, the employee needs to know his UAN, and the password. Once you login you can update your KYC, check EPF Claim status, file for EPF withdrawal, etc. The steps are:
This will open for the EPFO Employee page for you. Now, you can update your KYC, check EPF Claim status, file for EPF withdrawal etc.
EPFO Employer login
For the EPFO employer login, the steps are:
This will open for the EPFO Employer page and you can approve KYCs, EPF withdrawals etc
EPF Challan
Using the EPFO you can also complete your registration with the E-challan. Once you register at the EPFO e-Sewa portal, you get a unique ID and password.
You can use your ID and password to submit the data with your digital signatures and save it in a PDF. Get it printed and have it approved, after which, your E-challan will get generated online.
EPFO KYC
As an employee you can update your KYC details on the UAN Member e-SEWA EPFO portal. When you update your EPFO KYC is that you can use your UAN and mobile number to do EPF related activities. Here’s how to update your EPFO KYC:
EPF Contribution
The EPF contribution is 12% of the employee’s monthly salary which includes basic salary and DA. This 12% is then put into the EPF account to earn the monthly interest.
EPF Employee Contribution
The whole 12% contribution of the employee goes into the EPF account. In some cases, the employee contribution is of 10% as compared to 12% for an organisation. The organisations allowed to deduct 10% are:
EPF Employer Contribution
The Employer’s contribution of 12% is different from the employee’s contribution. The contributions are both made through the EPFO portal. It is further divided into 5 sections:
EDLIS Admin Charges
EPF Payment
Steps to complete the EPF Payment
What is an EPF Form?
There are EPF Forms that allow a user to perform a variety of operations. An EPF form allows you to transfer your EPF money, register, withdraw or do any other operation. Various types of EPF Form are:
Purpose of the Form
New EPS and EPF Registration
Declaration and nomination for EPF & EPS
Claiming Withdrawal/Benefits of EPS
Claiming monthly pension
EPF Account Transfer
Avoiding TDS on EPF Interest
Final EPF settlement
EPF final settlement in case of death
What is an EPF Account?
An EPF account is the place where all your EPF money is transferred with the interest. This means that this account will have a dedicated passbook. You can also check the EPF balance in your account through various ways. It can be through your mobile number or through SMS or through the online EPFO e-Sewa portal.
EPF Passbook
An EPF Passbook allows you to see the details of all the contributions made by the employer and employee. It also shows the total amount of money in the account. EPF passbook also includes details like member ID, Office name, establishment ID, etc.
EPF Balance Check
EPF Balance check is a very simple process. There are many ways to check the balance of your account in EPF India. Below mentioned are the 4 ways:
EPF Balance Check Using Umang App
EPF Balance Check Using EPFO Portal
EPFO portal is one of the easiest ways to check your EPF balance. For this you will need your UAN in hand.Once your UAN is activated the following steps are:
EPF Balance Check On Mobile Number
EPF Balance Check SMS
EPF balance check can be done using your registered mobile number by sending an SMS. Even in this case, you should note that you can do this only if your UAN is integrated with your KYC details.
EPF Claim Status
Checking EPF Claim Status through EPFO Portal – Online
Checking your EPF claim status through the EPFO portal is easy. It’s a 4 steps process:
Checking EPF Claim Status through EPFO Member e-Sewa Portal – Online
You can also use the EPFO e-Sewa to check your EPFO claim status. The 3 steps are:
Checking EPF Claim status through UMANG App – Online
You can also check your EPF claim status using the UMANG app online. You need a UAN to go through the UMANG EPF claim status process. The steps are:
Checking EPF Claim status through SMS – Offline
EPF Claim Status check can be done using your registered mobile number by sending an SMS. like the EPF balance check, it is to be noted that you can do this only if your UAN is integrated with your KYC details.
Checking EPF Claim status through Missed Call – Offline
EPF Withdrawal or PF Withdrawal
EPF withdrawal online
The process to do the EPF withdrawal online is simple. It is advised to not withdraw the PF amount partially or fully before 5 years of the start of the EPF account. The reasons for this, we will discuss in the section below. Coming to the main point, here’s how you can complete the process of EPF withdrawal online:
Is EPF Taxable?
In most cases, EPF is non-taxable. As stated in one of the sections above, EPF India accounts are under Exempt, Exempt, Exempt or EEE category. They are hence exempted from tax deductions. But, in some cases it also depends on the tax slab. This is in case if you wish to withdraw after completing at least 5 years of the EPF account establishment.
What happens when you withdraw your EPF amount before 5 years?
In case you decide to withdraw your EPF amount before 5 years, you will receive no tax benefits. Your EPF account income will be a part of your taxable income. You don’t have to pay the tax if the amount is below Rs. 50,00 but if the amount you withdraw is greater than Rs.50,000 then that amount is eligible for a tax deduction of 10%.
But, you can avoid paying this amount if you submit the form 15G or 15H while filing your Income Tax returns.
Also, you will not be able to avail the tax benefits that Section 80C of the Income Tax Act offers in this case. The interest earned will get taxed as much as the interest earned from any other source.
The only tax exemption that you can get in this case is, if you make the EPF withdrawal owing to a medical emergency. You will not paying tax then.
EPF customer care number
The EPF customer care number is 1800118005. This is completely toll free.
Their address is – 14 Bhavishya Nidhi bhawan, Bhikaji Cama Place, RK (Rama Krishna) Puram, New Delhi, Delhi 110066